Synced blocks
Notion allows you to sync content blocks across multiple locations. With synced blocks, you can edit all these instances at the same time 🔄
Jump to FAQsSyncing content across pages
To sync content across pages, simply copy one or multiple blocks from one page, paste in another, then select Paste and sync
.
Drag across blocks to select content to sync, then copy (
cmd/ctrl
+C
).Navigate to another page and paste (
cmd/ctrl
+V
).Select
Paste and sync
. Your content now syncs across pages.
Synced content are indicated by a red ring. Editing in one page will change other instances in real time.
To sync the content in additional places, click
Copy and sync
, then paste in your intended destination.
Note: If a user doesn't have access to the page containing the original block, they won’t be able to see a synced block's contents and can request access to that page. Make sure to give the right users permission in advance to see the original block.
Syncing within the same page
Synced blocks also work inside the same page! You can convert any existing content in your workspace into a synced block, then paste to create a copy.
Select the existing blocks by dragging across them with your cursor.
Click the
⋮⋮
block handle to the left of the selection. SelectTurn into
→Synced block
to make selected blocks syncable.Click
Copy and sync
, then paste in the same page.
Other ways to sync
You can add new synced blocks from scratch:
Add a new synced block with
/syncedblock
or with the+
menuAdd new content directly within, or drag existing content into the synced block.
Click
Copy and sync
and paste in any destination to create a synced copy.
Hovering over content synced across different pages will show a red border, making it easy to identify.
Click on a synced block to edit and add content within. You can also drag other blocks into the synced block.
In the synced block menu, you see a message:
Editing in ↙ # other pages
that indicates the number of pages in which the synced block exists.Clicking on
Editing in ↙ # other pages
will allow you to view and navigate to any of those other locations.
Tip: In this menu, the original synced block will have ORIGINAL
next to it.
Unsyncing a copy
If you want to unsync a copied block from the rest:
Click
⋮⋮
block handle to the left of the block, or•••
in the menu.Then, click
Unsync
.This specific content has now been unsynced. Other synced blocks will be unaffected.
Unsync all
If you want to unsync all synced blocks at once:
Navigate to the original synced block. You can do this by clicking
Editing in ↙ # other pages
and then the backlink labelledORIGINAL
.Click
⋮⋮
block handle to the left of the block, or•••
in the menu.Then, click
Unsync all
.All iterations of this content has now been unsynced, turning the associated blocks into individual duplicates.
FAQs
I added a synced block to another page, but no one else can edit it.
I added a synced block to another page, but no one else can edit it.
Whomever you share the page with needs to have edit access to the original block to be able to edit any synced copies.