GraceX

GraceX is a privacy-preserving Company Brain. It connects to the tools a company

already works in — Notion, Microsoft 365, Slack, Google Workspace and others — and

turns the knowledge scattered across them into a single adaptive memory: one place

where anyone on the team can ask a question in natural language and get an answer

grounded in the company's own documents, with a link back to the source.

This connection brings your Notion workspace into that memory.

WHAT IT DOES

• Read-only ingestion. GraceX reads the pages and databases you explicitly share

with the integration, extracts their text and properties, and indexes them as

searchable documents inside your GraceX workspace.

• You choose the scope. During the connection flow Notion asks you which pages and

databases to grant. GraceX can only see what you select — nothing else in the

workspace, and nothing you add later unless you share it too.

• It stays current. GraceX re-checks your shared pages on a schedule and picks up

edits incrementally, so answers reflect the current state of a page rather than a

one-off snapshot taken at setup.

• It notices removals. When a page is deleted, moved to trash, or unshared from the

integration, GraceX detects it and removes the corresponding content from the

company memory, so retired documents stop surfacing in answers.

• It keeps the source visible. Every ingested page keeps its Notion URL, title, last

edited time and database context, so an answer can always be traced back to the

page it came from.

WHAT IT DOES NOT DO

• It never writes to Notion. GraceX does not create, edit, move, duplicate or delete

pages, and does not read or post comments. The integration requests read

capabilities only.

• It does not read email addresses of Notion users. Author attribution uses display

names, not personal email addresses.

• It does not access anything you have not shared with the integration.

PRIVACY AND AI

Privacy is the product, not a setting. GraceX is built so that a company can use

frontier AI models on its own knowledge without handing personal data to them:

personal information is identified and anonymised before any prompt leaves the

platform, and re-associated only inside the customer's own environment. Customers

keep control of which model provider is used, and of what leaves their perimeter.

Access rights are enforced conservatively: content ingested from Notion is not made

world-readable by default, and permissions are resolved on the GraceX side before

anything is shown to a user.

Data handling, retention and deletion are described in the GraceX Privacy Policy.

Disconnecting the integration, or revoking it from Notion, stops all further access

immediately.

WHO IT IS FOR

Teams that keep meaningful knowledge in Notion — handbooks, product specs, meeting

notes, project databases, internal documentation — and want it answerable alongside

what lives in their other tools, without copying it into yet another silo and

without giving an AI vendor their personal data.

GraceX is built by GraceX Technologies S.r.l. (Rome, Italy).

BEFORE YOU START

• A GraceX workspace, and an administrator account on it (only administrators can

connect a new data source).

• A Notion account with permission to share the pages you want GraceX to read.

STEP 1 — START THE CONNECTION FROM GRACEX

In GraceX, open Integrations, choose Notion, and select Connect. You will be sent to

Notion to authorise the integration.

STEP 2 — CHOOSE WHAT GRACEX CAN SEE

Notion asks you to select the workspace, then to pick the pages and databases to

grant access to. This selection is the boundary: GraceX can read what you select and

its sub-pages, and nothing else.

Recommendation: start with the top-level pages or teamspaces that hold the knowledge

you actually want answerable — a handbook, a documentation space, a project database.

You can widen the scope later at any time.

STEP 3 — CONFIRM

Approve the access. Notion returns you to GraceX, and the Notion connection appears

as Connected.

STEP 4 — FIRST SYNC

GraceX starts reading the shared pages right away. Small workspaces are searchable

within minutes; larger ones take longer, because Notion limits how fast any

integration may read. You do not need to keep the browser open. Once the first pass

completes, your Notion pages are answerable from GraceX like any other source.

ADDING OR REMOVING CONTENT LATER

To add a page: open it in Notion, use the ••• menu, choose Connections, and add

GraceX. It will be picked up on the next sync.

To remove a page: remove the GraceX connection from that page in Notion, or move the

page to trash. GraceX detects the removal and drops the content from the company

memory.

You can also re-run the connection flow from GraceX to grant a broader selection of

pages.

DISCONNECTING

From GraceX: open the Notion integration and choose Disconnect.

From Notion: Settings → Connections → GraceX → Disconnect.

Either action revokes access immediately and stops all further reading. Deletion of

already-ingested content follows the retention and erasure process described in the

GraceX Privacy Policy, and can be requested at any time.

TROUBLESHOOTING

• A page is missing from answers → it is almost certainly not shared with the

integration. Check the ••• → Connections menu on that page (or on its top-level

parent) in Notion.

• Recent edits are not reflected yet → syncing is incremental and periodic, not

instant. Give it a sync cycle.

• The connection shows as needing reconnection → the Notion grant was revoked or

expired. Reconnect from Integrations → Notion.

Questions or problems: [email protected] ; [email protected] — or see the GraceX documentation at https://grace-x.ai/.