Top 8 Team Briefing Templates

Team briefings are essential for maintaining clear communication, ensuring everyone is aligned with the company's goals, and fostering a collaborative environment. A Team Briefings template in Notion can streamline the process by providing a structured format for presenting information, tracking action items, and documenting discussions for future reference.

Before you dive into creating your own team briefings, take a look at these Team Briefings Notion templates to simplify the process and enhance your team's productivity.

What Should Team Briefings Templates Include?

Choosing the right Team Briefings template in Notion can streamline communication and enhance productivity within your team. Here are key components to look for in a template:

Agenda Items: The template should clearly outline the agenda to keep the meeting structured and efficient. This helps in covering all necessary topics without overlooking any important details.
Action Items and Responsibilities: It should include sections for action items and assigning responsibilities. This ensures that every team member knows their tasks and deadlines post-meeting.
Meeting Notes: A dedicated space for meeting notes is essential. This helps in documenting discussions and decisions, providing a reference point for future follow-ups.
Follow-up Dates: The template should facilitate setting follow-up dates to review progress on action items, keeping the team accountable and on track.

Selecting a template with these components will help maintain clarity and focus during your team briefings, fostering a more organized and productive team environment.

What Should Team Briefings Templates Avoid?

Choosing the right team briefing template in Notion can streamline your meetings and enhance communication. However, some features may detract from efficiency and clarity. Here are three key elements to steer clear of:

Overly Complex Structures: Templates with too many sections or complicated hierarchies can confuse rather than clarify. Opt for simplicity to keep the focus on essential information.
Excessive Automation: While some automation can be beneficial, too much can make the template rigid and difficult to customize for varying team needs. Flexibility is key.
Generic Content: Avoid templates that are not adaptable to specific team goals or projects. Templates should serve as a guide but still allow for tailored content that speaks directly to the team's objectives.

Ultimately, the best team briefing template is one that balances structure with flexibility, ensuring that it can be adapted to suit different team dynamics and meeting types.

1Meeting Agenda Template

With this template you can easily create a meeting agenda directly in Notion. It includes meeting data like date & time, attendees and documents to read or prepare before the meeting, the agenda itself with time allocation and names of presenters, and an additional notes section. During the meeting, write down actions to take after the meeting and who is responsible for each action. If you need the agenda on paper, export to PDF and print.

A template preview for Meeting Agenda Template

2AI Powered All Hands Meeting

This AI-powered All Hands Template helps teams rapidly extract value from their meeting. Firstly, the template provides pre-built Notion AI functionality and secondly provides a functional and clean meeting note template for teams to leverage in their All Hands Meetings.

A template preview for AI Powered All Hands Meeting

3Notion's all hands presentation

The entire Notion team gets together every two weeks to align on goals and celebrate wins. Instead of using Powerpoint or Google Slides, we present every all-hands in a Notion page. That way, we can link to other pages, add embeds, and create an interactive presentation that documents our company's growth.

A template preview for Notion's all hands presentation

4All Hands Template by Front

Every Monday morning at 9AM PT, Front commences their company-wide all-hands meeting, guided by a meticulously crafted framework designed to bolster team cohesion and transparency.

Adhering to this proven framework, this template is organized to increase engagement and strengthen team unity. It transforms each meeting into an opportunity for collective growth, thoughtful reflection, and collaborative strategy development, all within Notion's versatile and cooperative platform.

A template preview for All Hands Template by Front

5Remote all-hands meeting

All-hands meetings are especially tricky with many people connecting virtually. It helps to share your screen with an agenda that you can move through chronologically. That way, everyone stays focused and gets fuller context than if they were just listening to someone speak.

A template preview for Remote all-hands meeting

6Weekly Team and All-Hands Updates

Use this template for efficiently sharing weekly team and all-hands updates. The template ensures team collaboration by providing a space for comments, questions, or reactions to the updates from team members. Furthermore, it allows members to schedule a chat for direct discussions. Perfect for keeping the team aligned and informed.

A template preview for Weekly Team and All-Hands Updates

7Meeting Center

Conquer meeting chaos!
This Notion template lets you capture notes effortlessly, organized by category and date. Switch between calendar and other views for easy browsing after a marathon of meetings. Check it out and watch your productivity soar!

8Management of Meetings

You have taken a step to better manage team meeting planning in your company and respect the time of every individuals—staff/employees—in your company.
In this template, you can arrange meeting plans between management, staff and parties outside your company so that they don't collide with other meetings.
Please adapt this template to your company's meeting needs. That way, your company can hold meetings without conflicting schedules.

A template preview for Management of Meetings

Closing Thoughts

Utilizing these templates streamlines communication and ensures that all team members are on the same page. This can significantly boost productivity and reduce misunderstandings.

Start implementing these templates today to see immediate improvements in your team's efficiency and cohesion. The ease of use and customizable features make them a must-have for any collaborative group.

What is a Stand-up?

A stand-up is a brief, daily meeting where team members discuss their progress, plans, and any obstacles they face, typically conducted in a standing position to encourage brevity.

What is an Action Item?

An action item is a task or activity that is assigned to specific team members during a briefing, which they are expected to complete by a set deadline.

What is a Facilitator?

A facilitator is an individual who guides the team briefing to ensure that the agenda is followed, the discussion remains on topic, and all members have an opportunity to contribute.