Yoga in the Park

This Notion template for Yoga in the Park provides a comprehensive framework to plan, execute, and evaluate this wellness-focused community event. The Task section is structured across five detailed phases: Event Concept and Planning, Logistics and Resources, People and Staffing, Marketing and Promotion, and Post-Event Wrap-Up. These categories are broken down into action-driven tasks, each tailored to the unique dynamics of hosting an in-person yoga event in a public park. For instance, tasks range from defining the event's intention—like promoting community wellbeing—to selecting a time that complements natural lighting and public park access hours.

Under Event Concept and Planning, tasks guide you through defining your vision, theme, and tangible goals. These include setting a budget using Notion, establishing key milestones such as permit acquisition dates, and locking in a scenic venue. Specific to this event, themes like “Sunrise Flow” or “Twilight Zen” can be noted directly in task descriptions, ensuring visual and experiential cohesion throughout the planning process. This section also houses the foundational strategy that informs your decisions in every other area of planning.

The Logistics and Resources tasks enable you to break down the operational nuts and bolts—ideal for outdoor settings. They help map a minute-by-minute event timeline, list materials like yoga mats, water stations, and a PA system, and include reminders to coordinate with vendors such as wellness product sponsors or acoustic musicians. You’ll find tailored prompts to plan for both setup and teardown, ensuring that the park is respected and that you stay compliant with any permit requirements or public space agreements.

People and Staffing focuses on who brings the event to life. The tasks allow you to assign roles such as Check-In Manager or Instructor Liaison, as well as plan training sessions for volunteers. You can create communication plans for attendees and manage on-site troubleshooting protocols. With this event’s casual-yet-professional atmosphere, staff appreciation and post-event feedback are also built into this section to maintain community goodwill and foster future participation.

Finally, the template also includes dedicated sections for Budget, Attendees, and Documents, each designed to centralize and simplify event management. The Budget section tracks itemized costs like instructor fees, gear rentals, or branded giveaway items, alongside vendors and payment status. The Attendees database captures full details on each guest, including email confirmations and any relevant notes like mobility needs or guest list VIPs. The Documents tab stores all essential files—such as permit PDFs, insurance policies, promotional flyers, and vendor agreements—ensuring everything is easily accessible and organized in one place. This integrated system empowers you to manage Yoga in the Park with clarity, creativity, and confidence.