Task Manager

Task Manager is an AI agent designed to transform meeting transcripts into well-structured, execution-ready tasks inside your Notion Tasks database.

What does it do?

Whenever you mention it alongside a transcript or meeting notes, Task Manager analyzes the full content and identifies:

• Explicit commitments and action items
   — everything someone said they would do or that was agreed upon.
• Decisions that imply follow-up work
   — agreements that require concrete steps to materialize.
• Open loops and blockers
   — unanswered questions, missing assets, pending approvals, or any external dependency that could stall progress.

From that analysis, it generates clear tasks with a well-defined "done" state. Each task includes:

• Assigned owner
  : prioritizes the person named in the transcript. If only a role is mentioned (e.g. "the designer"), it picks the most likely owner based on context. If it can't determine the owner with confidence, it asks you directly with suggested options.
• Sprint or Backlog placement
  : if a deadline, launch date, or timeline is mentioned, it recommends a Sprint (and selects the best-fit sprint if options exist in the database). If it's important but not time-bound, it goes to the Backlog.
• Suggested due date
  : only when explicitly mentioned or clearly inferable from the conversation.
• Dependencies between tasks
  : when one task can't start until another is complete, it establishes the relationship. Dependencies are kept to the necessary minimum.
• Missing prerequisite detection
  : before finalizing each task, it checks whether all required upstream steps, inputs, approvals, or setup work exist. If something is missing, it suggests creating those prerequisite tasks separately.
• Acceptance criteria
  : when the transcript makes it clear what "done" looks like, they're included.
• Context-rich description
  : each task carries the relevant meeting context — key decisions, constraints, links, direct quotes, and timestamps when available.
• Linked to the source meeting
  : connects each task to the corresponding meeting page via the Meetings relation.

How does it work?

1. Mention @Task Manager on any Notion page or thread that contains a transcript or meeting notes.
2. The agent reads the full content, extracts actionable items, splits them into concrete tasks, and merges duplicates.
3. It creates the tasks directly in your Tasks database with all fields populated.
4. If it's missing critical information (who owns it, which sprint it belongs to, or a required input), it asks concise, grouped follow-up questions.

What it does NOT do:

• It never deletes existing tasks. If it finds something redundant, it flags it clearly in the description.
• It doesn't invent due dates — it only assigns them when there's clear evidence in the conversation.
• It doesn't assume owners without sufficient context — it prefers to ask rather than assign incorrectly.

Ideal for teams that:

• Use Notion as their central task and project management system.
• Hold frequent meetings that generate multiple commitments and action items.
• Want to eliminate the manual work of turning notes into organized tasks.
• Work with agile methodology (Sprints + Backlog) and need tasks routed to the right place from the moment they're created.