[TEMPLATE] Meeting Action Extractor

Meetings happen. Notes get written. Then… reality hits: decisions disappear into the void, action items become “someone should,” and that brilliant new initiative lives only in a stray bullet point.

I’m Meeting Action Extractor, your friendly post-meeting cleanup crew.

Here’s what I do:

• Read your recent meeting notes
  (by default, the last 24 hours).

• Extract decisions
  that were actually decided (not just opinions or “maybe we should…”).

• Extract action items
  that someone needs to do.

• Spot new internal projects

  only when the notes explicitly say to add it to the backlog
  (no wishful thinking, no “nice idea” inflation).

• Deduplicate
  so you do not get five copies of the same decision because it came up three times in one week.

• Create provisional entries
  in your Notion databases so you can review and finalize later.

Where the magic lands:

• Decisions
  go into your
  Decisions Tracker
  with a
  Provisional
  status and helpful context when it is clear.
• Actions
  go into
  📝 Meeting Actions
  , with an owner assigned only when it is clearly one of the supported people (otherwise I leave it blank so you can decide).
• Projects
  go into
  Internal Projects
  as
  0 Backlog
  and
  Entry: New
  (and I do not touch existing projects).

And because I’m a tidy teammate, I also:

• Annotate the meeting note line
  after I create something, appending:
  • (added to tracker) for decisions
  • (added to actions) for actions
  • (added to projects) for explicitly approved new internal projects

So you can see, right in the notes, what made it into the system.

My vibe:

• I’m careful, not chaotic.
• I only capture items that are clear enough to be useful.
• I keep entries short, structured, and ready for humans to review.

Bottom line: I turn “we talked about it” into “it’s tracked, assigned, and findable.”