Notion State: We are a global team of embedded operational partners who develop an intimate understanding of how your business works. We build scalable Notion systems, manage adoption & change, and deliver AI-enabled solutions that connect & augment your enterprise.

Notion State

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Notion Labs

Articulate

Flagship Pioneering

HoneyBook

Typeform

AirCFO

Lila Sciences

MGX 

Growthcurve Capital

XMTP (Ephemera Labs)

Star Mountain Capital

Nobody Studios

Osbon Capital Management

We keep your Notion OS healthy and evolving. As embedded partners, we run the operating cadence, evolve features, protect governance, and support your teams so adoption lasts and value compounds.

Services included:
- Operations strategy and ongoing product evolution
- Weekly office hours and team‑specific training
- RBAC (role‑based access control) design and upkeep
- Data recovery and 48‑hour bug response for NS‑built features
- Migration coaching from legacy workspaces and external tools

Deliverables:
- Managed workspace, teamspace, and page permissions
- Enhancements on a defined cadence
- Integration and automation management, including Notion AI connectors
- AI agent runbooks and periodic updates
- Ongoing training, office hours, and refreshed playbooks
- Adoption and impact reporting, quarterly health reviews
- Stakeholder‑aligned backlog and roadmap

Operations Retainer

Discovery clarifies your goals, priorities, and real ambitions so we can design the right Notion OS and a delivery plan that fits how you work. We translate strategy into a practical roadmap and project plan your team can align to.

- Key activities
    - Stakeholder interviews
    - Assessment of current tech stack and data model
    - Assessment of the existing Notion workspace (UI and back end)
    - Governance and permissions expectations
- Deliverables
    - Workspace Assessment
    - Implementation Roadmap
    - Risk Assessment
    - Target Notion Architecture

Discovery

We enable a home for company knowledge, an operating system teams can adopt from day one, and core workflows running right off the bat. The focus is getting your company Home, OS, and priority workflows live so people immediately know where to go and how to work.

- Key activities
    - Setup an operating cadence with key stakeholders
    - Deploy core workspace architecture
    - Delegate work to change champions to populate core systems with real data
    - Deploy 1–2 high‑value core company workflows
    - Conduct company‑wide training
    - Workspace handover
- Deliverables
    - Company Home (intranet) for information relevant to all members
    - Company Operating System for core workflows across levels (projects, tasks, meetings, files, updates)
    - 1-2 high-value company workflows
    - Hub template for departments and teams to organize work at their level
    - Best‑practice workspace, teamspace, and database permissions established
    - Notion AI

Accelerated Deployment

Change is adopted, not announced. We run a structured enablement program so new ways of working stick—champions, training, communications, and measurement that turn launch into everyday habits.

- Key activities
    - Establish change strategy and communications cadence
    - Identify and enable change champions and executive sponsors
    - Build role‑based playbooks and training paths
    - Deliver live trainings, recordings, and office hours
    - Measure adoption and usage, gather feedback, and address blockers
    - Iterate workflows and content based on real usage
- Deliverables
    - Change and communications plan with timeline and assets
    - Role‑based playbooks and quickstart guides
    - Training decks, recordings, and FAQs
    - Champions kit and rollout checklist
    - Adoption dashboard and weekly insights

Change Management

Your success in Notion doesn’t begin with setting up an account. It begins once we have your data in the system. Living between two systems is a recipe for failure. We help you target your necessary data from your existing stack and migrate it into Notion with high‑fidelity, making it Notion and Notion AI ready.

- Key activities
    - Due diligence and discovery
    - Architecture mapping (Current → Future)
    - POC development
    - POC output validation
    - Migration planning
    - Communication planning
    - Migration execution
    - Quality control
    - Handover
- Deliverables
    - Migration strategy and execution plan
    - Migration reports for all migrated spaces
    - High‑fidelity data transfer into Notion

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