Food Truck Event

The Notion template for the Food Truck Event is a centralized workspace that captures every critical detail from planning to execution. Designed for a mid-sized in-person event expecting around 300–500 attendees, the template is organized into five key sections of tasks: Event Concept and Planning, Logistics and Resources, People and Staffing, Marketing and Promotion, and Post-Event Wrap-Up. Each task item within these sections is designed for real-world application, ensuring the planning team can move from ideation to action without missing a beat. Users can assign owners, set due dates, track statuses, and capture notes for each task, turning abstract plans into executable steps.

In the Event Concept and Planning section, tasks focus on defining clear objectives, curating a memorable theme like "Street Eats World Tour," setting a detailed budget, and locking in the ideal location and date. Task items prompt users to clarify the event’s purpose, document milestones, and build a planning doc using Notion subpages for vendor details, permits, and branding ideas. These early tasks lay the strategic groundwork, ensuring all decisions are intentional and audience-aligned.

The Logistics and Resources section turns ideas into operational plans. It includes timeline creation, sourcing equipment (e.g., trash bins, banners, sound systems), and coordinating with vendors. For example, users will track food truck power needs, space allocation, and equipment rentals all in one view. Setup and teardown plans are also detailed here, with specific assignments and a site map for event-day implementation. Permits, compliance checks, and insurance requirements are logged with due dates and document links to avoid last-minute surprises.

Under People and Staffing, the focus is on team management and attendee experience. Tasks include assigning and training volunteers, managing shift schedules, and setting up an info booth. It also covers contingency plans and a communications strategy for the day-of, ensuring clarity and responsiveness. Whether it’s a “Vendor Liaison” answering urgent requests or a “Problem Solver” team handling onsite issues, this section ensures the event runs smoothly even under pressure.

Lastly, the Marketing and Post-Event Wrap-Up sections guide users through engaging the community and evaluating success. Marketing tasks include content calendars, vendor promotion strategies, and email outreach campaigns. Post-event items capture teardown, feedback analysis, thank-you notes, and KPI review, all archived in the template for easy reuse. The Budget, Attendees, and Documents sections complement the task structure: budget tracking includes cost details, payment status, and receipts; the attendee tracker logs contact details and RSVP status; and the document section houses permits, marketing assets, and sponsorship decks, ensuring no file is ever out of reach. This Notion template is a full-stack solution, built to make your Food Truck Event not only achievable but exceptional.