Craft Fair

Your Craft Fair Notion template is designed to function as a central command hub — a comprehensive and fully customizable planning tool tailored to the unique needs of your in-person artisan event. It’s structured to capture both the big picture and the fine details, keeping your timelines, team, and event vision aligned from start to finish. The heart of the template lies in its five-stage Task board: Event Concept and Planning, Logistics and Resources, People and Staffing, Marketing and Promotion, and Post-Event Wrap-Up. Each stage includes actionable tasks, deadlines, and optional checklists, giving you full visibility into your planning progress.

Under Event Concept and Planning, tasks will help you define the goals of your craft fair — whether it’s to promote local makers, increase foot traffic in your town, or create a memorable seasonal event. You’ll input decisions around the event theme, the tone and style of your signage, as well as key details like your target attendance and vendor types. Tasks also guide you through selecting your venue, establishing booth pricing, outlining sponsorship strategies, and building your master event calendar. This section sets the creative and strategic direction, and gives you tools to keep that vision consistent throughout the project.

In the Logistics and Resources section, the focus shifts to physical and operational preparation. You’ll track tasks related to rental equipment (e.g., tents, tables, lighting), vendor placement, sanitation planning, and setup/teardown coordination. It also includes steps for scheduling deliveries, sourcing supplies, and documenting your vendor requirements. From emergency plans to insurance and permits, this stage ensures you’re not only well-prepared but fully compliant with local regulations.

The People and Staffing and Marketing and Promotion stages work in tandem to make sure your event is both well-supported and well-attended. Tasks here include assigning staff and volunteer roles, training your team, creating vendor welcome packets, and preparing attendee registration processes. Simultaneously, you’ll manage your marketing calendar — planning social media content, vendor spotlights, flyer distribution, and email communications. There’s a dedicated area for monitoring sponsor outreach, promotional campaigns, and ticket tracking, giving you both structure and flexibility in how you promote your event.

Lastly, your template features integrated sections for Budget, Attendees, and Documents. The Budget section tracks each expense item by category (e.g., signage, rental, promotion), letting you manage costs and attach receipts. The Attendees database allows you to log vendors, sponsors, staff, and general visitors with contact information and notes. The Documents area functions as your digital filing cabinet — perfect for uploading booth maps, permits, marketing assets, or links to photo albums. Together, these databases provide the structure to manage your craft fair professionally and efficiently, with every piece of information just a click away.